Recruitment Privacy Note 

Last updated: 08 October 2023

1. Introduction

Thank you for considering a career at Mindvate (Pty) Ltd, trading as Mail Blaze. We are committed to protecting your personal information and to being transparent about the information we are collecting about you and what we do with it. This Recruitment Privacy Note applies to all individuals who are applying to work with us, whether as an employee, worker, contractor, consultant, intern, or in other work-related roles.

2. Data Collection and Usage

Personal Information We Collect:

During our recruitment process, we may collect and process the following types of information about you:

  • Your name, address, email address, telephone number, and other contact information;
  • Your resume or CV, cover letter, previous and/or relevant work experience or other experience, education, or other information you provide for our consideration;
  • Links to your professional profiles available in the public domain (e.g., LinkedIn, GitHub);
  • Details of your referees and references;
  • Details of your qualifications, skills, experience, and employment history;
  • Information about your current level of remuneration, including benefit entitlements.

How We Use Your Personal Information:

We will use the personal information we collect for the following purposes:

  • To assess your skills, qualifications, and suitability for the role;
  • To communicate with you during the recruitment process;
  • To keep records related to our hiring processes;
  • To comply with legal or regulatory requirements;
  • To evaluate, select, and recruit applicants;
  • To conduct background checks if we offer you a position.

3. Data Sharing

Mindvate (Pty) Ltd trading as Mail Blaze will only share your personal data with the involved parties in the hiring process and, if applicable, with third-party services providing background check services, or other professional advice, complying always with applicable laws and regulations.

4. Data Retention

Your personal data will be retained for as long as necessary for the recruitment process. If we do not employ you, we may still keep your application for a reasonable period afterward to contact you should a suitable position arise, or for our legitimate interests, such as compliance with our legal obligations.

5. Your Rights

You have a number of rights in relation to your personal information. Depending on the applicable laws, these might include the right to:

  • Be informed about the collection and use of your personal data;
  • Access the personal data we hold about you;
  • Request the correction of inaccurate personal information we hold about you;
  • Request the erasure of your personal data;
  • Object to the processing of your personal data.

6. Data Security

Mindvate (Pty) Ltd trading as Mail Blaze has implemented measures designed to secure your personal information from accidental loss and unauthorized access, use, alteration, or disclosure. However, the transmission of information via the internet is not completely secure and we cannot guarantee the security of your data transmitted through any online means.

7. Changes to This Note

We may update this Recruitment Privacy Note at any time and will provide suitable notice if we do so.

8. Contact

If you have any questions or concerns about this Recruitment Privacy Note or the way your personal data has been handled, please contact us at [email protected]

9. Acceptance

By submitting your personal data and application, you:

  • Declare that you have read, understood, and accepted the statements set out in this Recruitment Privacy Note;
  • Are granting your consent to the holding and processing of your data in accordance with this Note;
  • Are declaring that the information given in the application is complete and true to the best of your knowledge, and understand that deliberate omissions and incorrect statements could lead to your application being rejected or your dismissal;
  • Are giving your consent to the processing of sensitive personal data as defined in the applicable legislation and regulations.

Last Updated: December 6, 2023

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